Sauk
Prairie Airport Minutes
August 16, 2000
Prairie du Sac Town Hall
7:00 PM
Present:
Board Members: Kirk Olson, Bart Olson, Joan Weiss, Bob Cushing, Roger Thistle, Ed Miller, Steve Troestler, Al Checky
Hangar Owners: Jim & Martina Hammonds, Doyle Curtis, Steve and Bonnie McDuff
Kirk Olson called the meeting to order at 7PM.
Motion to approve the July 19, 2000 minutes by Weiss, seconded by Thistle, approved.
Motion to adopt agenda by Miller, seconded by Weiss, approved.
Motion to approve accounts payable bill (John Ring, $30) by Miller, seconded by Thistle, approved.
Motion to approve Treasurer's Report by Thistle, seconded by Checky, approved.
1994 Taxiway Paving Project Controversy:
Ed Miller restated again that he agreed to repay the $300 payment he received in 1998.
Bart Olson read an email of August 14, 2000 to Kirk Olson from former president George Velguth who said: "the monies collected for the project were intended to be contributions and were not expected to be repaid” and the June 29, 1994 letter from George Velguth to potential contributors soliciting their contributions.
Bart Olson read the August 8, 2000 letter from Dave Lukens stating that: "he was told in 1994 he would be paid back for his $300 payment”.
Roger Thistle stated that he was also under the impression that the money would not be repaid and at the time he donated his time and equipment to the project rather than a cash donation.
Kirk Olson suggested that one more letter be sent to ask for the $600 back from Dave Lukens and Bob Henry.
Ed Miller brought up the fact that on August 19, 1998 the board approved the July treasurer's report which contained the 3-$300 “loan paybacks”. Does that mean the board approved the payback or just the treasurer's report?
Kirk Olson stated that if the “loan paybacks” are allowed to stand probably all of the others who contributed will demand their money back which would wipe out an entire year of airport funding.
Bart Olson pointed out that Sauk County which gives $3000 and the Village of Prairie du Sac which gives $4000 annually may reconsider their sponsorship of the airport if the $6900 which was recorded as a contribution from hanger owners and others on the 1994 annual report was reclassified as a loan 6 years later and repaid with airport funds which they provide. If Sauk County and the Village of Prairie du Sac pull their support from the airport as Sauk City did, hanger owners and other interested parties will have to maintain the runway and taxiways entirely on their own.
Motion by Bart Olson to send another letter to Dave Lukens and Bob Henry stating that after further review it was the board's opinion that the 1994 $300 payments for the taxiway project were contributions and should not have been paid back and should be returned within 60 days or legal action will be taken. A copy of George Velguth’s email is to be attached. Seconded by Steve Troesler. After further discussion Bart Olson moved to amend the motion to change the letter to read “legal action will be considered instead of taken”. Seconded by Steve Troesler. Approved. Bob Cushing was the only no vote.
Bylaws: Discussion of non-compliance of bylaws, which state there should be 7 directors, we have 8 and the current owner of the airport property is entitled to a permanent director position. The Bylaws demand annual elections, we elect our President for 3 years and Secretary, Treasurer and directors for two. It was decided to update the bylaws to bring them into compliance for the next meeting changing the number of directors to 8 and extending the President’s term for 3 years and all other directors and officers for 2 years. The bylaws state that the fiscal year should be the calendar year, currently the fiscal year runs from 7/1 to 6/30.
Bart Olson made a motion to change the fiscal year to a calendar year. Seconded by Joan Weiss. Approved.
It was agreed there would be an annual report from 7/1/00 to 12/31/00 to complete the year 2000.
Directors elected expiration Kirk Olson 7-19-00 6-30-02 Bart Olson permanent (airport property owner) Joan Weiss permanent (Town of Prairie du Sac appointee) Bob Cushing permanent (Village of Prairie du Sac appointee) Roger Thistle Ed Miller 7-19-00 6-30-02 Steve Troestler 7-19-00 6-30-02 Al Checky 7-19-00 6-30-02
Officers elected expiration Kirk Olson, President 7-19-00 6-30-03 Bart Olson, Secretary 7-19-00 6-30-02 Insurance: Ed Miller talked about establishing a EAA chapter in order to gain lower cost insurance rates. Olson stated he would ask Meyer Insurance to provide a competitive bid on this year's insurance.
Milton Zech Memorial: Ed Miller agreed to talk to the monument company and obtain an invoice for approval at the next meeting. Al Checky and/or Ed Miller agreed to contact the Zechs and obtain the original starting date of the airport and ideas for an inscription on the stone. Ed Miller will provide a picture of the J3 airplane for the monument company. The stone is to be placed in the parking area entrance.
Annual Report: The Annual Report was not approved as there is still some confusion as to a donation Curt Mueller may have made to the Airport for snowplow damage. Mr. Mueller is researching the date of this contribution.
Al Checky asked that his contribution of $300 not be specified as a taxiway contribution.
Tie Downs: The Sec-Treas will bill Lee King for his tie down at the new rate of $30 per month. Mr. King was last billed January 1, 1999. Kirk Olson said that he should be advised to check his tie down for security as the airport is not responsible.
Other Business: none
New Business: Curtis Doyle and Martina Hammonds, hangar owners, were concerned about new ownership of the airport and stated they would have liked to be informed of the sale. Bart Olson, new owner of the airport property assured them that all leases would remain in effect and there were no immediate plans to change anything at this time. Bart Olson added that after he has studied the history of the airport and it's annual costs he intends to make a proposal to the local municipalities in which they would assume ownership of portions of the airport property enabling them to receive federal funding.
Motion to adjourn by Thistle. Seconded by Miller. Adjourned.
Next meeting September 20, 2000
Bart Olson, Sec-Treas